Posted Date : February 17,2021
Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : BANKING-2956
Government Authority located in Fayetteville, Arkansas; USA based organization looking for expert vendor for comprehensive banking services.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide comprehensive banking services to the government authority located in Fayetteville, AR.
1. General Banking
A. General requirements
B. Deposit services
C. Disbursement services
D. Electronic transfer of funds
E. Reporting
F. Bank balances
2. Depository and Local Banking
- Process the deposit of approximately 1,430 checks per month at a local branch or by remote deposit capture,
- Maintain a physical branch location in close proximity to the university,
- Process the collection of $205,000 in currency and coin per month at a local branch location,
- Provide deposit reconciliation services,
- Supply currency and coin through the university’s on rare occasions,
- Image deposited items,
- Provide a package of banking services to the university’s employees and students, and
- Cash employee payroll checks, student refund, and other miscellaneous checks at no cost to the university or the payee.
3. Lockbox Processing
- Process and image checks and remittance documents received,
- Provide online access to images of processed items and remittance documents,
- Provide online reporting and download of transaction detail and summary, including account numbers and payment amounts, and
- Provide exception item review and correction.
4. Merchant Card Processing
- Provide payment card industry data security standard (PCI DSS) compliant merchant card services or contract with a third-party processor to do so,
- Process credit card payments (MasterCard, Visa, American Express, and Discover),
- Process online payments,
- Process debit card transactions via swipe and PIN-based methods,
- Transfer funds to a designated University bank account on a next-day basis,
- Robust online reporting tools and option of programmatic download of sanitized report data,
- Provide a detailed online monthly analysis statement for each individual merchant location, terminal and a consolidated statement showing charges for all account services,
- Apply all fees to MIDs individually for their stated activity,
- Reliable technical support for dial-out terminal troubleshooting, supply reorder and maintenance,
- Clearly split out interchange and assessment fees on monthly invoices through a pass-through pricing model, and
- Provide reliable technical support for PCI DSS compliance efforts (ad hoc service, service provider relationship support) and provide detailed online compliance reporting tools.
5. Payroll Card Processing
- Accept any university employee or student that would like to participate in the program,
- Provide administrative card management,
- Allow 100% withdrawal of employees’ pay,
- Support marketing to University employees and students,
- Provide written instructional materials when employees and students sign up,
- Offer a system linked to a wide range ATM network (e.g. STAR, Cirrus, Plus, Maestro),
- Provide 24/7 telephone customer service for lost or stolen cards,
- Provide dedicated support to the university’s program administrators to resolve funding issues,
- Provide employees with a detailed monthly statement,
- Provide a method to load the cards out of cycle for on demand payments, and
- Prohibit overdrawn accounts.
6. Outsourced Check Printing Services
- Accept electronic transmittal of payment details and remittance information from workday,
- Print checks in the format prescribed by the university against a university bank account,
- Send an electronic print reconciliation report with counts, amounts, and statistics pertinent to the processed data after the completion of each production run,
- Provide management reports for reconciliation, control, and information purposes, as required,
- Process and prepare (fold, insert, and meter) all mailings with correct postage rates for all outgoing USPS mail in accordance with USPS requirements for mailing, and
- Regularly sample checks for MICR line testing to ensure conformity with ANSI standards.
7. Invoice Management Services
- Image and capture the data from the invoice,
- Transmit pertinent data for upload into workday.
(2) All questions must be submitted no later than February 19, 2021.
(3) A mandatory pre-proposal tele-conference will be held on March 9, 2021.
(4) Contract term will be four years.
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
NA
Budget :
Deadline to Submit Proposals: March 31,2021
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$
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Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID : BANKING-2956
Government Authority located in Fayetteville, Arkansas; USA based organization looking for expert vendor for comprehensive banking services.
[A] Budget: Looking for Proposals
[B] Scope of Service:
(1) Vendor needs to provide comprehensive banking services to the government authority located in Fayetteville, AR.
1. General Banking
A. General requirements
B. Deposit services
C. Disbursement services
D. Electronic transfer of funds
E. Reporting
F. Bank balances
2. Depository and Local Banking
- Process the deposit of approximately 1,430 checks per month at a local branch or by remote deposit capture,
- Maintain a physical branch location in close proximity to the university,
- Process the collection of $205,000 in currency and coin per month at a local branch location,
- Provide deposit reconciliation services,
- Supply currency and coin through the university’s on rare occasions,
- Image deposited items,
- Provide a package of banking services to the university’s employees and students, and
- Cash employee payroll checks, student refund, and other miscellaneous checks at no cost to the university or the payee.
3. Lockbox Processing
- Process and image checks and remittance documents received,
- Provide online access to images of processed items and remittance documents,
- Provide online reporting and download of transaction detail and summary, including account numbers and payment amounts, and
- Provide exception item review and correction.
4. Merchant Card Processing
- Provide payment card industry data security standard (PCI DSS) compliant merchant card services or contract with a third-party processor to do so,
- Process credit card payments (MasterCard, Visa, American Express, and Discover),
- Process online payments,
- Process debit card transactions via swipe and PIN-based methods,
- Transfer funds to a designated University bank account on a next-day basis,
- Robust online reporting tools and option of programmatic download of sanitized report data,
- Provide a detailed online monthly analysis statement for each individual merchant location, terminal and a consolidated statement showing charges for all account services,
- Apply all fees to MIDs individually for their stated activity,
- Reliable technical support for dial-out terminal troubleshooting, supply reorder and maintenance,
- Clearly split out interchange and assessment fees on monthly invoices through a pass-through pricing model, and
- Provide reliable technical support for PCI DSS compliance efforts (ad hoc service, service provider relationship support) and provide detailed online compliance reporting tools.
5. Payroll Card Processing
- Accept any university employee or student that would like to participate in the program,
- Provide administrative card management,
- Allow 100% withdrawal of employees’ pay,
- Support marketing to University employees and students,
- Provide written instructional materials when employees and students sign up,
- Offer a system linked to a wide range ATM network (e.g. STAR, Cirrus, Plus, Maestro),
- Provide 24/7 telephone customer service for lost or stolen cards,
- Provide dedicated support to the university’s program administrators to resolve funding issues,
- Provide employees with a detailed monthly statement,
- Provide a method to load the cards out of cycle for on demand payments, and
- Prohibit overdrawn accounts.
6. Outsourced Check Printing Services
- Accept electronic transmittal of payment details and remittance information from workday,
- Print checks in the format prescribed by the university against a university bank account,
- Send an electronic print reconciliation report with counts, amounts, and statistics pertinent to the processed data after the completion of each production run,
- Provide management reports for reconciliation, control, and information purposes, as required,
- Process and prepare (fold, insert, and meter) all mailings with correct postage rates for all outgoing USPS mail in accordance with USPS requirements for mailing, and
- Regularly sample checks for MICR line testing to ensure conformity with ANSI standards.
7. Invoice Management Services
- Image and capture the data from the invoice,
- Transmit pertinent data for upload into workday.
(2) All questions must be submitted no later than February 19, 2021.
(3) A mandatory pre-proposal tele-conference will be held on March 9, 2021.
(4) Contract term will be four years.
[C] Eligibility:
- Onshore (USA Organization Only);
[D] Work Performance:
NA
Budget :
Deadline to Submit Proposals: March 31,2021
Cost to Download This RFP/RFQ/RFI/Solicitation/Tender/Bid Document : 5 US$